From the check to the collection, without entering it twice
For the property that bills companies, agencies and groups.
What a corporate account does
Master account
One statement with the rooms, the event spaces and the checks of the same client. It opens when the group arrives, lives while they consume, and closes when it reaches zero. Once closed it is not reopened: if something shows up later, a new one is opened. Reopening closed accounts is how already reported months stop balancing.
- Rooms, event spaces and checks of the same client
- Opens when the group arrives and closes at zero
- Once closed it is not reopened: a new one is opened
Billing instructions with rules, not memory
The rules are written on your real catalog, in order, and the most specific one wins. The case every property has fits in two lines: the company pays for everything, and below it, the guest pays for alcoholic drinks. Set it up once and it applies to every ticket, without anyone having to remember.
- Rules on your real catalog, in order
- The most specific one wins
- Set up once, applied to every ticket
Credit per client
A credit line that restaurant checks also draw down. If the company eats fifty thousand, it has fifty thousand less room on its line, not the same as yesterday. In almost every system only lodging draws down the credit, which is why a company ends up owing twice what its line allowed.
- Restaurant checks also draw down the line
- Not just lodging
- Nobody ends up owing twice their line
Adjustments with a mandatory reason
The group booked fourteen rooms and twelve showed up. The account is adjusted, the reason is written, and that reason appears on the statement the client sees. Adjustments are only possible while the account is alive.
- The reason for the adjustment is written
- The reason appears on the client’s statement
- Only while the account is alive
Collections that tell the difference
What has already been consumed and not paid is receivables, and you chase it. An unpaid reservation for December is not receivables: it is committed sales, and chasing it means calling someone who has not arrived yet. Confusing the two inflates your receivables and ruins your aging report.
- Consumed and unpaid: receivables
- Future unpaid reservation: committed sales
- Confusing them inflates receivables and ruins the aging report
A statement you can walk through
On screen, in chronological order, with a running balance, and every line leads to the reservation or the ticket that created it. It is sent as a link, not as a file someone has to assemble.
- Chronological order with a running balance
- Every line leads to its reservation or ticket
- Sent as a link
Frequently asked questions
Can I have several master accounts for the same client?
Yes, one per group or per event.
Can I take a partial payment against a master account?
Yes, and it is applied to the oldest balance first.
What happens if a guest in the group consumes something the company does not cover?
It is born on their personal folio, automatically.
Who can set up a client with credit?
Only someone with that permission. It is one of the riskiest decisions in the property.
Your restaurant already sells. Your system just does not know it.
Fifteen minutes, with your menu and your tables. Nothing to install.